2025 Experience Spring Hill, The Event Vendor Registration
Name: 2025 Experience Spring Hill, The Event Vendor RegistrationDate: February 1, 2025 - May 24, 2025Registration: Register NowEvent Description:Get Ready for Experience Spring Hill 2025!
**Event Information**
The Spring Hill Chamber is thrilled to announce the return of Experience Spring Hill, The Event presented by TriStar Spring Hill ER on Saturday, June 21, 2025, at Battle Creek High School from 10 AM to 2 PM.
This exciting community event is the perfect opportunity for families to come together and explore the best of Spring Hill! Featuring a vibrant showcase of local businesses and city highlights, Experience Spring Hill offers something for everyone. Best of all, the event is free to attend for all residents!
With over 3,700 attendees in 2024, this event continues to grow each year. Don’t miss your chance to be part of one of the largest and most anticipated events in Spring Hill. We can’t wait to see you there!
**Vendor Information**
Early bird booth registration is now open to chamber members only through Friday, February 28, 2025. Open registration for the public begins Saturday, March 1, 2025. If you have already secured a sponsorship, you do not have to register for a booth. Please see the map and booth numbers below.
- Each exhibitor will receive a booth space, approximately 10' x 10', one 6-foot table, and two folding chairs unless otherwise indicated.You may bring additional items (tents, tables chairs, etc.) that will fit inside your booth.
- You will be able to request up to three booth choices by number during registration. See the embedded graphics below for booth numbers. You can read about each area below as well. Booth requests are not guaranteed, but we will do our best to make it happen.
- Booths are located along the event's Main Street area, inside the Main Gym, and inside the Aux Gym. Booths located in the Event Lobby and Upper Event Lobby are reserved for the Presenting and Gold Sponsors only. Other booths that are not numbered and/or are shaded RED are reserved for other sponsor levels. Booths in the Food Court are for licensed food vendors only.
- We do not allow MLM
**Main Street Area Booths**
- These booths are positioned in the upper hallway (track) above the Main Gym Area, leading to the Aux Gym Area. Therefore, all attendees will have to walk right in front of you, making this a great location.
- Main Street booths are open to Spring Hill Chamber members only and some include electricity if needed (please let us know).
- Note: Businesses are NOT permitted to purchase two booth spaces. If you are interested in securing additional booth space, we encourage you to explore the opportunity of becoming a Silver Sponsor, which includes access to multiple booths. Contact Jill Murrah if you are interested in sponsoring this community event.
**Event Lobby (Entrance) & Upper Event Lobby Booths**
- This area is for the presenting and gold sponsors. If you are a presenting or gold sponsor, you will be emailed a description of your booth area and instructions.
**Main Gym Area Booths**
- These booths are positioned inside the school’s Main Gym.
- Booths in the Main Gym Area are open to everyone.
- Only booths shaded in gold have electricity capability in this area. Electricity is $50 extra. You are not allowed to split/share your electricity with a booth beside you as this will pull on the capacity of the school's electricity. Note: If you only have a laptop or POS to run, we highly recommend purchasing a battery powered power supply unit (range $60-100) to use during the event. Most of these provide power for 4+ hours which is plenty of time for the event if you charge your devices beforehand. If you attend this event as a vendor for two years, the unit will be paid for and you can use it at other events.
- You may use 10'x10' tents for your booth space in this area.
- All booths shaded in red are reserved for sponsors.
- Note: Businesses are NOT permitted to purchase two booth spaces. If you are interested in securing additional booth space, we encourage you to explore the opportunity of becoming a Silver Sponsor, which includes access to multiple booths. Contact Jill Murrah if you are interested in sponsoring this community event.
**Aux Gym Booths**
- These booths are located in the school's Aux Gym, above the Main Gym, next to Main Street.
- Booths in the Aux Gym Area are ideal for businesses that offer services or products for children or families (ex. pediatricians, schools, dance studios, toy stores, etc.).
- The Aux Gym Area is a fun space where characters will make appearances and child-friendly games and activities will take place. Note: It is a little louder in this area at times since there are a lot of activities going on. It is advisable you provide something to engage the children in this space.
- Only booths shaded in gold have electricity capability in this area.
- These booths are priced the same as the Main Gym Area. If you wish to be in this area, just select numbers from the Aux Gym (see image below) during registration.
- Note: Businesses are NOT permitted to purchase two booth spaces. If you are interested in securing additional booth space, we encourage you to explore the opportunity of becoming a Silver Sponsor, which includes access to multiple booths. Contact Jill Murrah if you are interested in sponsoring this community event.
**Food Court Booths**
- If you are a licensed food vendor and a member of the chamber, you may reserve a space in the Food Court Area.
- Each food vendor will receive a booth space, approximately 10' x 10', two 6-foot tables, and one folding chair unless otherwise indicated.You may bring additional items (tents, tables chairs, etc.) that will fit inside your booth.
- Food vendors are not allowed in other areas of the event. If you are a food vendor in this area, you may not walk around the event and serve samples. However, you may walk around the event and provide coupons for your booth.
- All food vendors will have access to electricity and access to water.
- You must disclose everything you plan to sell.
- Drinks will be provided by one vendor in this area as a community fundraiser. Therefore, food vendors may not bring cold drinks or water to sell.
- Booths in other areas of the event are not allowed to serve or sample food.
**Outdoor Area**
- This area is reserved for car/truck display only.
**Electricity (Gold-Shaded Booths)**
- While most do not need electricity, electricity is available for some booths.
- Double-check that electricity is available for your booth numbers chosen in the Main Gym Area or Aux Gym Area. Booths that are highlighted in gold on the booth layout maps below have electricity available for an additional $50. All booth reservations are first-come and paid basis.
- You are not allowed to split/share your electricity with a booth beside you as this will pull on the capacity of the school's electricity.
- Note: If you only have a laptop or POS to run, we highly recommend purchasing a battery powered power supply unit (range $60-100) to use during the event. Most of these provide power for 4+ hours which is plenty of time for the event if you charge your devices beforehand. If you attend this event as a vendor for two years, the unit will be paid for and you can use it at other events.
**Sponsors (Red-Shaded Booths)**
- Thank you to all our sponsors! Silver ($2,500), Bronze ($1,500) and Entertainment ($1,000) sponsorships are still available for this event.
- Contact Jill Murrah if you are interested in sponsoring this community event.
**Frequently Asked Questions (FAQs)**
- SELLING ITEMS: You are allowed to sell products at your booth as long as you adhere to federal, state, and local laws.
- FOOD: Restaurant-style served food may only be sold/served in the Food Court. Non-refrigerated grocery-style packaged food (coffee beans, spices, rubs, boxed mixes) may be sold at your booth. Food Court vendors providing food must be licensed restaurants or caterers. Food Court vendors must sell their food, as we do not allow food sampling only. Booths inside areas other than the Food Court may not give away or provide sample tastings of restaurant-style food (packaged candy and dog biscuits are okay).
- FOOD TRUCKS: As this is primarily an indoor event with food vendors indoors, we do not allow food trucks on the school property outside the event at this time. If you wish to serve food at this event, please sign up as an indoor food vendor located inside our food garden area.
- MLM VENDORS & ARTIST/MAKER BOOTHS: We celebrate the diversity and vibrancy of all businesses in Spring Hill, including MLM vendors and artists/makers. Our experiences have shown that this event resonates more as a community gathering intertwined with a professional business expo, rather than a traditional artist/maker or festival setting. In light of this, while we welcome the unique contributions of all vendors, we carefully curate the mix of booths to align with the event's focus. Please reach out to us at (931) 486-0625 or email Jill Murrah and we can get you in touch with a few events that may be more suited to your unique business.
- PROMOS: If you need to order promo items to use or give away during the event, feel free to use our list of members in the industry here. For your calculations, we had more than 3,700 attendees last year.
- LOAD IN AND LOAD OUT INSTRUCTIONS: You will be emailed detailed instructions (load-in and break-down), event rules, etc. prior to the event after registration closes. Vendor set up will be the Friday before the event between 3 PM and 6 PM or the morning of the event between 8 AM and 9:30 AM. All vendors must be in place and ready to greet attendees by 10:00 AM. Therefore, please mark these load-in times on your calendar as well.
- BEST PRACTICES: You can find some best booth practices for this event here.
- CONTACT: Feel free to call the Spring Hill Chamber at (931) 486-0625 or email Jill Murrah with any questions before you register.
**Open Registration Booth Pricing (open to the public)**
March 1, 2024 through May 24, 2025 or until sold out
$300 Chamber Members
$200 Chamber Member Nonprofits
$400 Non-Members
$250 Non-Member Nonprofits
Food Court: $50
**Event Maps**
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