Spring Hill Chamber of Commerce

    

2024 Experience Spring Hill, The Event Vendor Registration

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Name: 2024 Experience Spring Hill, The Event Vendor Registration
Date: February 1, 2024 - May 24, 2024
Registration: Register Now
Event Description:

**Event Information**

The Spring Hill Chamber is excited to bring back Experience Spring Hill, The Event presented by TriStar Spring Hill ER on Saturday, June 22, 2024 at Summit High School from 10 AM until 2 PM.

This community event is full of fun for the entire family and showcases Spring Hill's amazing business community and city assets. Residents will be invited to attend free! This event continues to grow each year, reaching over 3,500 in attendance in 2023. You don't want to miss being a part of one of the largest events in Spring Hill.

**Vendor Information**

Early bird booth registration is now open to chamber members only through February 29, 2024. Open registration for the public begins March 1, 2024. If you have already secured a sponsorship, you do not have to register for a booth. Please see the map and booth numbers below.
  • Each exhibitor will receive a booth space, approximately 10' x 10', one 6-foot table, and two folding chairs unless otherwise indicated.You may bring additional items (tents, tables chairs, etc.) that will fit inside your booth.
  • You will be able to request up to three booth choices by number during registration. See the embedded graphics below for booth numbers. You can read about each area below as well. Booth requests are not guaranteed, but we will do our best to make it happen.
  • Booths are located along the event's Main Street area, inside the Main Gym, and inside the Aux Gym. Booths located at the two event entrances (along the event's Saturn Parkway) are reserved for the Presenting and Gold Sponsors only. Other booths that are not numbered and/or are shaded RED are reserved for other sponsor levels. Booths in the Food Court are for licensed food vendors only.
**Main Street Area Booths**
  • These booths are positioned in the school's hallway leading into the Main Gym and Aux Gym Areas just beyond the main entrances. Therefore, all attendees will have to walk right in front of you, making this a great location.
  • However, booth spaces along the Main Street Area may not house tents as they are slightly wider but not as deep as some other spaces within the event (approximately 12'x8' instead of 10'x10'). You will not be allowed to set up a 10'x10' tent along Main Street. If you plan to use a tent, please choose a booth in the Main Gym or Aux Gym Areas.
  • Main Street booths are open to Spring Hill Chamber members only and includes electricity if needed (please let us know).
**Saturn Parkway & Entrance Booths** 
  • This area is for the presenting and gold sponsors and is currently sold out. If you are a presenting or gold sponsor, you will be emailed a description of your booth area and instructions.
**Main Gym Area Booths**
  • These booths are positioned inside the school’s Main Gym.
  • Booths in the Main Gym Area are open to everyone.
  • Only booths shaded in gold have electricity capability in this area. Electricity is $50 extra. You are not allowed to split/share your electricity with a booth beside you as this will pull on the capacity of the school's electricity. Note: If you only have a laptop or POS to run, we highly recommend purchasing a battery powered power supply unit (range $60-100) to use during the event. Most of these provide power for 4+ hours which is plenty of time for the event if you charge your devices beforehand. If you attend this event as a vendor for two years, the unit will be paid for and you can use it at other events.
  • You may use 10'x10' tents for your booth space in this area.
  • All booths shaded in red are reserved for sponsors.
**Aux Gym Booths**
  • These booths are in the school's Aux Gym next door to the Main Gym.
  • Booths in the Aux Gym Area are ideal for businesses that offer services or products for children or families (ex. pediatricians, schools, dance studios, toy stores, etc.).
  • The Aux Gym Area is a fun space where characters will make appearances, dance and other performances will happen, and child-friendly games and activities will take place. Note: It is a little louder in this area at times since there is a lot of activities going on. It is advisable you provide something to engage the children in this space.
  • Only booths shaded in gold have electricity capability in this area. 
  • These booths are priced the same as the Main Gym Area. If you wish to be in this area, just select numbers from the Aux Gym (see image below) during registration.
**Food Court Booths**
  • If you are a licensed food vendor and a member of the chamber, you may reserve a space in the Food Court Area.
  • Each food vendor will receive a booth space, approximately 10' x 10', two 6-foot tables, and one folding chair unless otherwise indicated.You may bring additional items (tents, tables chairs, etc.) that will fit inside your booth.
  • Food vendors are not allowed in other areas of the event. If you are a food vendor in this area, you may not walk around the event and serve samples. However, you may walk around the event and provide coupons for your booth.
  • All food vendors will have access to electricity and access to water.
  • You must disclose everything you plan to to sell.
  • Drinks will be provided by one vendor in this area as a community fundraiser. Therefore, food vendors may not bring cold drinks or water to sell.
  • Booths in other areas of the event are not allowed to serve or sample food.
**Outdoor Area**
  • This area is reserved for vendors requiring space for vehicles, large equipment, etc. Before proceeding with registration for an outdoor booth, please contact Meredithe Hyjek first.
**Electricity (Gold-Shaded Booths)**
  • While most do not need electricity, electricity is available for some booths.
  • Double-check that electricity is available for your booth numbers chosen in the Main Gym Area or Aux Gym Area. Booths that are highlighted in gold on the booth layout maps below have electricity available for an additional $50. All booth reservations are first-come and paid basis.
  • You are not allowed to split/share your electricity with a booth beside you as this will pull on the capacity of the school's electricity.
  • Main Street and most sponsor booths automatically have electricity. Therefore, you do not need to add it on during registration.
  • Note: If you only have a laptop or POS to run, we highly recommend purchasing a battery powered power supply unit (range $60-100) to use during the event. Most of these provide power for 4+ hours which is plenty of time for the event if you charge your devices beforehand. If you attend this event as a vendor for two years, the unit will be paid for and you can use it at other events.
**Sponsors (Red-Shaded Booths)**
  • Thank you to all our sponsors! Silver ($2,500), Bronze ($1,500) and Entertainment ($1,000) sponsorships are still available for this event.
  • Contact Becca Melton or Angela Hardison if you are interested in sponsoring this community event.
**FAQs**
  • SELLING ITEMS: You are allowed to sell products at your booth as long as you adhere to federal, state, and local laws.
  • FOOD: Restaurant-style served food may only be sold/served in the Food Court. Non-refrigerated grocery store packaged food (spices, rubs, boxed mixes) may be sold at your booth outside the Food Court. Food Court vendors providing food must be licensed restaurants or caterers. Food Court vendors must sell their food, as we do not allow food sampling only. Booths inside areas other than the Food Court may not give away food (packaged candy and dog biscuits are okay). 
  • PROMOS: If you need to order promo items to use or give away during the event, feel free to use our list of members in the industry here. For your calculations, we had more than 3,500 attendees last year.
  • LOAD IN AND LOAD OUT INSTRUCTIONS: You will be emailed detailed instructions (load-in and break-down), event rules, etc. prior to the event after registration closes. Note: Vendor set up will be the Friday before the event between 3 PM and 6 PM or the morning of the event between 8 AM and 9:30 AM. Therefore, please mark these times on your calendar as well. 
  • BEST PRACTICES: You can find some best booth practices for this event here.
  • CONTACT: Feel free to call the Spring Hill Chamber at (931) 486-0625 or email Meredithe Hyjek with any questions before you register.
**Early Bird Registration Booth Pricing (Chamber Members Only)**

February 1, 2024 through February 29, 2024 or until sold out
$200 Chamber Members
$150 Chamber Member Nonprofits
Main Street: $350 Chamber Members 
Food Court: $50

**Open Registration Booth Pricing (open to the public)**

March 1, 2024 through May 24, 2024 or until sold out
$250 Chamber Members
$200 Chamber Member Nonprofits
$350 Non-Members 
Food Court: $50

**Event Maps**





























































































 
Location:
Summit High School
2830 Twin Lakes Dr.
Spring Hill, TN 37174
Date/Time Information:
Event
Saturday, June 22, 2024
10 AM until 2 PM

Vendor Set Up
Vendor set up will be Friday before the event between 3 PM and 6 PM or the morning of the event between 8 AM and 9:30 AM
Contact Information:
Meredithe Hyjek
Fees/Admission:
**Early Bird Registration Booth Pricing (Members only)**

February 1, 2024 through February 29, 2024 or until sold out
$200 Chamber Members
$150 Chamber Member Nonprofits
Main Street: $350 Chamber Members 
Food Court: $50

**Open Registration Booth Pricing (open to the public)**

March 1, 2024 through May 24, 2024 or until sold out
$250 Chamber Members
$200 Chamber Member Nonprofits
$350 Non-Members 
Food Court: $50
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